Making the Guest List

May 8, 2014 By


Every couple goes through the tedious (and sometimes emotionally straining) task of making a guest list.

Here are some helpful tips to consider when making that guest list:

Set a budget
Find out what the costs are per person. Create your budget and stick to it.

Set a limit.
This is either dictated by capacity at the venue you have picked or by your budget.  Do the research first.

Divide the guest list
Once you have a limit, assign 50% to the bride and 50% to the groom.  You may want to allow your parents to invite some guests as well, keep that in mind.

Give your parents set numbers
If your parents are paying a portion of the bill, you may want to assign them a higher number. Be sure to let them know early, before they start making phone calls and sending out emails that you will have to honour.

Create your own guest list
Bride, groom and parents can all make their own list and then work together to merge the lists into one master list

Create the master guest list
Make your list and set people into categories:  from must invites to possible invite or by Family, family friends, friends, acquaintances. This way, you can cut from the bottom of the list if needed.


Do they pass the time test?
Some couples opt to invite only people they have seen in the last 6-12 months. You do not need to invite those childhood friends you haven’t seen since you were 12 years old.

Don’t feel obligated to invite coworkers. If you do not socialize with them outside of work, you may not be expected to send invitations.

Plus One
 Do you need to offer a plus one? Maybe not. You can let everyone know you are trying to keep your guest list to close family and friends only and have made the decision to limit guests you do not know from attending.

It is important to find out what your venue charges for kids meals. This may affect your total number of guests and allow you to invite children. If number of guests is a determining factor, it may be easier to keep children off your guest list. It is also important to remember the type of wedding you are planning. Will it be kid friendly?  Can you make it kid friendly?

Back up
Keep those names you have trimmed of your master guest list and add them to a backup list. There will likely be some declined invites from your master list making way for guests you initially had to cut.